December 05

Victoria Cool Aid Society & AIDS Vancouver Island - JOINT BOARD MEETING
December 19, 2005, 5:30 – 8:00 p.m.
Location: Adriana's Cocina Mexican- 1527 Amelia Street.

VCAS Board Present: Andrew Benson, Gretchen Brewin, Bradley Bryan, Sue Birge, Heather Mahony, Vic Murray, Cathy Stigant

Regrets: Peter Lockie, Gerry Saleski, Doug White

VCAS Ex-Officio Staff: Kathy Stinson, Irene Haigh-Gidora, Jeannette Wood

AVI Board Present: Marilyn Callahan, Denise Skipp, Ray Coombs, David Desmarais, Debi Brown, Jim Farrow, Fred Hughes and Stephen Young

Regrets: Bert Hick, Foster Jones, Patrick Corrigan

AVI Ex-Officio Staff: Miki Hansen, Kealey Pringle, James Boxshall, George Pine

1. Call to Order: Kathy Stinson called the meeting to order at 5:45

2. Opening Remarks: Marilyn Callahan – AVI, Andrew Benson - VCAS.
Affirming commitment to collaboration in partnership for this project.

3. Introductions:
· Round table introductions of attendees.

4. Power Point Presentation: Irene Haigh-Gidora, Miki Hansen, Kathy Stinson
· Power Point Information tool to be used to present two organizations’ vision for services in new location to City Council, VIHA and others.

5. Comments
· Excellent content regarding integrated services to be provided at new location.
· Financial aspects to demonstrate that integrated services will reduce VIHA costs to be added.
· Statistics to demonstrate that integrated services are in line with provincial health strategies and initiatives to be added
· Other adjustment to be made depending on audience being presented to.

6. Fund – Raising Committee Report: Gretchen Brewin, Denise Skipp • Brief overview of committee’s purpose and introduction of following resolution:

Whereas AVI and Cool Aid have jointly purchased the building at 713 Johnson Street as a service centre for both organizations including a Health Clinic; and

Whereas the total cost of the project including renovations is estimated to be approximately $4,000,000 (four million); and

Whereas the goal is to open the building before December 19th, 2007:

Therefore, be it resolved that the Fund-raising Steering Committee is authorized to develop for review and approval by the AVI and Cool Aid Board of Directors a Fund raising strategy that includes: Committee terms of reference; project resources and time line, a budget, reporting requirements; and communication plan.

VCAS Board AVI Board
Motioned: Gretchen Brewin Motioned: Denise Skipp
Second: Bradley Bryan Second: Stephen Young

DISCUSSION:
• Contracted professional fund raiser is included in project resources of motion and will earn his/her salary as part of total cost of project.

VCAS Board AVI Board
Carried Carried

7. Next Steps – Management and Governance

a) Fund Raising Committee to meet in early January to commence Fund Raising Strategy.

b) Fund Raising Committee to be a standing item on Boards’ Meeting Agendas for status reports.

c) Recruitment of outside high profile representation to assist with this committee.

Adjournment: Meeting adjourned at 8:00 p.m.