January 06
AIDS Vancouver Island
Board of Directors Meeting Minutes
January 23, 2006
Present: Bert Hick, Denise Skipp, Fred Hughes, Stephen Young, David Desmarais, Ed Steele, Debi Brown, Jim Farrow, Miki Hansen (ex officio).
Absent: Marilyn Callahan, Ray Coombs
On Leave: Patrick Corrigan, John Boraas
Call To Order: Bert
Adoption of The Minutes:
Motion to adopt minutes of Cool Aid/AIDS Vancouver Island Joint Board Meeting Minutes of December 19, as written. Moved by David, seconded by Debi. Approved by all.
Approval of AIDS Vancouver Island November Board meeting minutes held over until February Meeting.
COMMITTEES
Executive Committee Report: Bert/Miki
· The Executive Committee discussed the agencies financial situation, which are not as bad as they had appeared to be. The expected deficit should be approximately $18,000.
· There has been a meeting arranged with Jac Kreut, VIHA’s Board Chair, on February 22nd.
· Bert plans to step down as Board Chair, at the end of February. He will remain on the Board, as Past Chair.
· Bert welcomed Ed back to the Board.
Executive Director’s Report: Miki
· Miki had a wonderful vacation.
· The staff did a great job, while she was gone; challenges in PWP are being addressed.
· Miki is excited by AVI’s preparations for VIHA Request For Proposals
Motion to accept Executive Director’s Report: Moved by David, seconded by Ed. Approved by all.
Nominating Committee Report: None
Building Committee Report: Jim/Miki
· Need to develop Terms of Reference and function for Committee.
· The EDs will handle day-to-day operations.
· Our Place has moved in, everything’s going well.
· The city is cracking down on graffiti in the neighborhood.
· The owner of the York Hotel wrote a complimentary letter to the Mayor.
· A 4-week police operation has been cracking down on drug dealers in the city.
· Bert suggests that the building committee should take part in AVI’s transition from the current location, as well as relocation of SOS, housing of possible Safer Injection Sites, as well as making sure that we have enough tenants in the Johnson Street building.
Finance Report: Denise
· Due to budget constraints, we have had to cut the HepC project in Nanaimo
· We have shifted some money, and as mentioned, our deficit looks to be approximately $18,000 – not the $100,000 that we had feared.
· VIHA owes us $80,000 in collective agreement contract increases.
Fundraising Committee (AVI) Report: Denise/Miki
· Dining Out For Life will be held on March 23rd
· 45 restaurants have signed on, so far.
· James will be Working with the Vancouver DOFL team about training Volunteers for the event.
Fundraising Committee (Joint) Report: Stephen
· Stephen and Gretchen are co-chairs.
· Terms of reference have been written.
· Stephen would like more AVI involvement on the committee.
· Stephen has brought forward a proposal to have a Feasibility study done by an outide organization. It is estimated that the feasibility study could cost as much as $20,000. Stephen is not ready to recommend a motion to allow the expenditure.
· Miki will prepare a briefing note to bring the board up to speed. The briefing note will be sent by email; vote will be done by responding to George.
(Briefing note and motion were sent by Miki on January 30)
Motion: That the boards give approval to the Joint Fund Raising Committee to carry out a feasibility study for a fund raising strategy for 713 Johnson Street. This will entail the committee managing an RFP process to choose a consultant who will provide the committee with a detailed report on the feasibility of a capital campaign, which will include a strategy for raising the desired capital including timelines and a budget. The board will approve an expenditure of up to $20,000 jointly to be shared equally between the two organizations.”
Moved by: Stephen Young and seconded by: David Desmarais. The vote was: 10 in favour, one against and one abstention – Motion Carried)
Other Business:
· According to an article in XtraWest, the deadline to add names to the memorial in Vancouver has been extended.
Adjourned